Help Center › Fees Add admission and registration fees for a new student

Who does this: the school admin, principal or accountant.
How long it takes: under a minute per student.

A new student usually needs two fee groups:

• your one-time admission group, for example New Admission 2026-27 with the Admission Fee and Registration Fee; and
• their class's tuition group, for example Tuition NC-UKG 2026-27.

The easiest way is to tick both on the admission form. If the student is already admitted, use Assign Fees (Option B below).

Before you start

The fee groups must already exist. Your one-time admission fees should be in a group of their own, separate from the monthly tuition, so they are charged only to new students. Check in Finance & Fees → Fee Groups.

Option A: While admitting the student

Step 1: Open the admission form

1. In the search box at the top of the left menu, type Student Admission.
2. Click Student Admission.

Fill in the student's details on the first tabs as usual (Academic, Personal Info, Parents).

Step 2: Tick the fee groups

1. Open the last tab, 5. Documents. The Assign Fee Groups list is at the top of it.

2. Tick your admission group (here New Admission 2026-27).
3. Tick the tuition group for the student's class (here Tuition NC-UKG 2026-27). Type in Search fee groups… if the list is long.

Step 3: Admit the student

4. Click Admit Student.

The fees are added straight away. Open Collect Fees for the student to see them and take the payment.

Tip: Joining mid-year? Months that have already passed are due on the admission date, not back in April, so no late fine is charged for months before the child joined.

Option B: The student is already admitted

Use this when you forgot to tick a group on the admission form, or the student was imported.

1. Open Finance & Fees → Assign Fees, choose the student's Class (and section, if you like), then click Retrieve.

2. In Manage Students, make sure Assign Mode is on (green), then pick the Fee Group. Leave Demand Date blank: each fee then shows from its own date.

3. Tick the new student. The last column shows whether each student already has this group (Assigned).
4. Click Assign Fees.

Important: Do not tick students who are not new. The admission group charges the Admission and Registration fees to everyone you tick.

Good to know

• Waiving a fee: to excuse one student from a fee, for example the Registration Fee, give them a 100% discount on that fee instead of leaving the group out. Set up the discount in Finance & Fees → Fees Discount.
• Ticked the wrong group: in Assign Fees, switch to Unassign Mode, pick the group, tick the student, and click the button. This works only while nothing has been paid against that group.
• The parent sees it too: the fees appear in the Parent app and the parent portal, with each month shown from its own date.